In each newsletter we answer common questions. In this issue we focus on submitting expense reports for reimbursement.

Q: I was granted a professional development or technology fund grant. When will I get the money?
A: Both the professional development and technology funds are based on reimbursements. Therefore, once you are approved, you must submit you supporting receipts to be reimbursed. Reimbursements go through a multi-step approval process. You should receive a separate check for the reimbursement within 45 days after the reimbursement is processed. 

Q: How much time do I have to submit the expense report after making the expense?
A: Expense reports must be submitted within 45 days of the professional development activity or technology expense.

Q: I heard that there’s a new system for submitting expense reports. What is it?
A: At the end of October, NYU transitioned from using AP Workflow for expense reimbursements, to a new system called Concur. Moving forward, all expense reports should be submitted through Concur. 

Q: Does the union or university offer any guidance for navigating Concur?
A: The Travel and Expense homepage contains various videos and guides about Concur. Within the site, there is a page dedicated to training and resources. Additionally, you can refer to this tip sheet for submitting expense reports to each approval.